UNIVERSITY OF CALIFORNIA, DAVIS COMMODITY AGREEMENT
(Price Schedule - Not to be used in lieu of competition)
DATE: February 6, 2008
AGREEMENT#: UCD0105621
SUPPLEMENT NO.: 11
EFFECTIVE DATES: 12/1/2005 – 12/31/08
VENDOR: Courtyard by Marriott
Sacramento Midtown
4422 Y Street
Sacramento, CA 95817
VENDOR#: 0000113316
RESERVATIONS: 916-455-6800
FAX#: 916-669-1031
E-MAIL: cy.saccy.gm@marriott.com
VENDOR CONTACT: Robert Brown, General Mgr.
PHONE: (916) 455-6800 ext 6121
Kris Cole, Sales & Catering
Coordinator
INVOICE TERMS: Net 30
COMMODITY CODE(S): 08460: Lodging, (occupancy
tax not included, use separate
line item for tax
08461: Occupancy tax for
lodging
08152-NTX: Meeting/conference
room rental, non-tax
08714: Food/beverage for
business meeting/conferences,
sales tax applied
Supplement No. 11 is issued to renew the agreement through December 31, 2008 for all items and rates, and through December 31, 2008 for all Patient and Patient Family rates.
Hotel Information Website: http://www.wcghotels.com/hotelDetail.cfm?LocationID=40
This is an agreement for Hotel lodging and conference room facilities between the Regents of the University of California and the Courtyard by Marriott, Sacramento, California. Courtyard by Marriott is a lessee of the Regents of the University of California and is designated as the principal referral lodging destination for UC-related patients and guests doing business at the Davis Medical Center.
This agreement is for use by University faculty, staff, students, patients and guests of the University at University discount rates. Authorized users will present a University of California, Davis departmental purchase order (DPO), a University of California, Davis purchase order, a University of California, Davis Health Services purchase order, a University of California travel card or University of Procurement Card. Individuals presenting a valid University ID card and the Agreement number are also authorized to use this agreement.
University purchase orders must be issued and received prior check-in. University representatives may fax purchase orders to: 916-669-1031.
LODGING - ROOM RENTAL UNIVERSITY RATES:
UCDHS Registered Patients & Patient Families: $117.80 per night (Standard Rooms only) (including tax)
University Faculty, Staff, Students & *Guests: $125.64 per night (including tax)
All
the above Patient Rates are extended through 12/31/07, at which time *Guests include University guest speakers, donators, dignitaries, and others not
UNIVERSITY GROUP LODGING RATES (NEW)
Group lodging for Standard Rooms for University faculty, staff,
Under 30 rooms: $98/night
MEETING AND BANQUET AND CONFERENCE FACILITIES (rates for
University use):
Ø Azalia & Gardenia rooms: 55-60 people $275/day*
Ø Camellia & Magnolia rooms: 85-90 people $400/day*
Ø Executive board room: 20 people $300/day*
*Conference
Room Rates are negotiable. If a full lunch or dinner
UNIVERSITY BALLROOM (UNIVERSITY USE):
NO CHARGE to the University. Scheduling for University ballroom
is through Food and beverage:
UNIVERSITY
BALLROOM (USE BY THE HOTEL FOR HOTEL SPONSORED EVENTS)
UNIVERSITY BALLROOM RENTAL RATES FOR COURTYARD BY MARRIOTT ONLY
(12/1/05 – 12/31/06):
Room (tables and chairs included) $ 500/half day (8 AM to
5 PM or 5 PM to 2 AM) A/V Pack (sound, Projector, DVD/VCR $ 500/half day period
(no University support) Sound Only: Complimentary with room
rental (no University support)
Invoices will be issued to hotel on a monthly basis by Mr. Sagadin and will include the detailed The University requests the courtesy of the same cancellation policy
that the hotel expects when Notes: One year agreement, subject to negotiation for renewal. Hotel will be charged for any HOTEL FEATURES: Ø TV with cable/satellite, movies/videos and pay-per-view AGREEMENT TERMS AND CONDITIONS: 1. UNIVERSITY OF CALIFORNIA TERMS AND CONDITIONS OF PURCHASE: University of California standard purchase order terms and conditions 2. LANDLORD PRIORITY USE: In accordance with the ground lease agreement between the Regents of 3. EVENT CONFIRMATION SIGNATURE REQUIRED: University departments will issue departmental purchase orders at the 4. DEPOSITS AND PAYMENTS: Deposits are required for all catering functions. Deposits of up to 5. CANCELLATION CHARGES: With less than 72 hours notice: 100% of room and food. With less than 6. CHANGES TO EVENT ARRANGEMENTS: When requests are made during the event for additional services, Hotel 7. TAXES: Room rentals are subject to transient occupancy tax in the City of Departments are required to verify that the invoice matches the University University Contact: Sherry Mancilla Phone: 530-747-3873 Fax: 530-757-8720 Commodity Manager: Ken Woodard Campus: Davis
they will
be subject to negotiation based on
The USA Consumer Price Index
percentage increase for All Urban Consumers (CPI-U)
as a starting point.
All
conference rooms booked prior to 12/31/06 shall be based on the room rate
at time of booking unless otherwise agreed to in a
separate agreement or purchase
order processed and signed by an Authorized
University Representative. All
Patient & Patient Family Guests receive
“Last Room Availability” and such rooms
are available all days of the week at the
stated rates.
receiving payment from the University. A University purchase
order or procurement
card must be used for University guests.
All University Patients, Patient Families, Faculty, Staff, Students and Guests using
these rates will not receive “Marriott Rewards” points.
Contact the General Manager for special rates for blocks of rooms or
discounts for
long-term lodging.
students, or University guests for events sponsored by the
University shall be subject to the following rates:
Over 30 – 40 rooms: $103/night
Over 40 rooms: $108/night
is catered by the hotel for the day of the rental, the hotel will
waive all room rental charges for that day. Contact the Catering
Manager for arrangements.
UCDHS Conference Services, Bill Sagadin, (916) 734-3388.
Contact the hotel Catering Manager to obtain copies of menus,
pricing, and
to secure catering arrangements.
(weekends up to 180 days in advance) by calling Mr. Bill Sagadin at
(916) 734-3388.
$1,000/full day
And built-in screen)
use and payment information, payment terms
of Net 30 Days from receipt of service or invoice,
whichever is later, and
remittance address: University of California Davis Health System,
Attn: Kenneth
Waller, Facilities Planning.
renting conference rooms.
missing or damaged equipment or furnishings.
Ø Iron and ironing board,
Ø Hair dryer,
Ø Coffee maker,
Ø Desks and ergonomic chairs,
Ø Complimentary newspaper delivered to room,
Ø High Speed Internet Access,
Ø
Two-Line phone, speaker phone and voicemail,
Ø Extended stay suites have full kitchens. Complimentary exercise facility and outdoor heated pool and spa.
Attachment 'A', as attached, applies to this agreement. University's
terms and conditions supersede any other terms that may appear on any
booking confirmations provided by hotel.
the University of California and the tenant, Courtyard By Marriott
is designated the principal referral destination for UC-related guests.
time services are required. Departments will be required to sign an
event confirmation that describes all agreed to meeting, banquet, food
and beverage and room rental services.
50% of the confirmed cost of the event are authorized.
10 days notice: Room rental only. With 10 days or more notice: No charge.
reserves the right to contact the authorized University representative
for the subject event, for change authorization.
Sacramento. DaFIS users, please use commodity code 08461 for
Occupancy Tax only.
agreement as to vendor, price, and invoice terms. If verification is not
possible, please contact the Contracting Services section at 747-3873.
![]()
![]()
![]()