2.7 Contractor shall provide a Certificate of Destruction, signed and dated by the authorized agent of the Contractor, prior to leaving the site.2.8 The utilization of a 5/8 inch cutter head, hammermill, or rotary grinder is acceptable, as long as all documents are destroyed to the point at which it is unreadable or undecipherable through any means.2.9 Contractor shall respond to calls from campus departments within 48 hours from placement of the call.2.10 Monthly reports are due by the fifteenth day of the following month and sent to the University of California, Davis, R4 Recycling Program, One Shields Avenue, Davis, CA 95616, Attention: Lin King. This report can be emailed to ltking@ucdavis.edu. Contractor shall provide monthly reports containing the following information: • The Agreement Number and date range that report is based on • Department name and contact • Certification of Destruction and Affidavit of Recycling • Date of pick-up and destruction • Description of what was destroyed • The total weigh, in both pounds and tons, of collections from each location. • Invoiced amount per line item1 - 199 pounds: $.16 per pound 200 - 599 pounds: $.16 per pound 600 - 999 pounds: $.10 per pound 1,000 - 1,999 pounds: $.08 per pound 2,000 - 5,999 pounds: $.037 per pound Over 6,000 pounds: $.017 per pound2.11 All collections must be followed by an invoice including the date of destruction, description of items destroyed, box quantity, pounds, purchase order number and any other data relative to the collection.Centralized pick up/on-site destruction/recycle service:2.12 EMPLOYER PROVIDED PHOTO ID BADGES AND UNIFORMS: Contractor shall provide each of its employees with a photo ID badge and uniform, which must be approved in advance by authorized University personnel. No employee shall report to work on-site without the ID badge and uniform. Uniform apparel shall be kept neat and clean.600 - 999 pounds: $.18 per pound Over 1,000 pounds: $.17 per pound2.13 Security background checks shall be made on each of the Contractor's employees to be assigned to this contract at the Contractor's expense. Successful Contractor shall provide results of background checks prior to performing service.1 - 199 pounds: $.25 per pound 200 - 599 pounds: $.19 per pound2.14 The Contractor shall notify the University immediately of any changes made to personnel involved in this contract.Pricing for desktop pick up/on-site destruction/recycle service:2.15 CONTRACTOR PARKING: Parking permits are required for all persons to park on University property. It is the Contractor's responsibility to obtain and pay for parking permits during performance on this contract. Permits must be obtained directly from the University's Transportation and Parking Services Office located in the West Entry Parking Structure off Hutchinson and Dairy Road, 530-752-8277. http://www.taps.ucdavis.edu/index.html2.16 The successful Contractor will be required to sign a HIPPA Business Associate Amendment (sample provided at Attachment 4).3. Pricing and Service Options3.1 Pricing Option 1:
3.2 Pricing Option 2:
4. SPECIFIC TERMS AND CONDITIONS 4.1 PROTECTION OF UNIVERSITY FACILITIES AND STRUCTURES: Contractor shall exercise due care to protect all existing facilities structures and utilities. Any damage to University property due to Contractor's neglect shall be corrected immediately, all systems restored to service or paid for by the Contractor. Any damage to property or other problems shall be reported immediately to the University. 4.2 CAL-OSHA REQUIREMENTS: The Contractor shall comply with all provisions of the California Occupational Health and Safety Act., taking all precautions in the performance of the service to prevent injury to persons and property. 4.3 REMOVAL OF CONTRACTOR EMPLOYEE: University reserves the right to request the removal of any employee determined by the University to be unsatisfactory. Such request shall be issued in writing and the employee shall not be included in any future assignments. 4.4 KEYS: Keys required to access any project may be issued to the Contractor by the University. Keys will be returned to the University each day and/or upon the completion of work at the specified site. Failure to return the keys for any reason will obligate the vendor for all re-keying cost incurred by the University. 4.5 HOLIDAYS: The following are University Holidays: Martin Luther King's Birthday, President's Day, Cesar Chavez Day, Memorial Day, July 4th, Labor Day, Veterans' Day, Thanksgiving (2 days), Christmas Eve, Christmas Day, New Year's Eve, and New Year's Day. Bidder shall provide to the University at least thirty (30) days prior to the start of an Agreement term a list of all holidays and other facility closure dates for that entire time period. 4.6 CHANGE TO SERVICE: Any change to services provided, facility locations, chemicals and equipment etc. used by the Contractor to service the University must be agreed upon in writing by both parties prior to implementation. 4.7 SMOKING: Smoking is not permitted in any indoor area of any University facility. Smoking is also prohibited in all Student Housing buildings, building courtyards and building walkways. Smoking is allowed only in exterior perimeter areas of facilities, a minimum of twenty (20)feet from any building. 5. TERMS AND CONDITIONS 5.1 The University of California purchase order terms and conditions for various fund sources, Attachment A, as attached, are incorporated into this purchase order. 5.2 USE OF UNIVERSITY'S NAME: Contractor shall not use the University's name in any form within or for promotional or advertising purposes or as the source of research information on which a commercial program or publication is based unless the University's express written permission for such specific use has been obtained in advance. 5.3 TERMINATION OF CONTRACT: University reserves the right to terminate this contract with Contractor upon 10 days advance written notice should Contractor fail to meet obligations of the contract. Such failures include, but are not limited to: Consistent failure to respond to requests for service or to remedy contract deficiencies, Consistent failure to provide qualified, trained workers and supervisors, Contractor failure to keep University informed of contractor employee assignments. TERMINATION FOR CONVENIENCE: University may, by written notice stating the extent and effective date, cancel and/or terminate this contract for convenience in whole or in part, at any time with 15 days advance notice. University shall pay Contractor as full compensation for performance until such termination the unit or pro-rata rates for the performed and accepted portion of services. 5.4 Prices are firm for the initial contract period indicated above. 5.5 All Terms and Conditions of RFQ #011162963MF apply to this order. 5.6 California Public Contract Code Section 10518 requires that each contractor (vendor) who enters into a contract with the University of California for $10,000 or more be assigned an identification number and that such contractor use the assigned number on all subsequent contracts with the campus. The University of California has designated the contractor's Federal Employer Identification Number or Social Security Number, as appropriate on each contract or PO. The number shall remain unchanged regardless of future name changes. Pursuant to Federal Privacy Act of 1974, you are hereby notified that disclosure of your Social Security number is mandatory. Disclosure of the Social Security number is required pursuant to Sections 6011 and 6051 of Subtitle F of the Internal Revenue Code and Regulation 4, Section 404.1256, Code of Federal Regulations, under Section 218, Title II of the Social Security Act, as amended. The Social Security number is to verify your identity. The principle uses of the Social Security number shall be to report payments you have received to the Federal and State governments. 5.7 Vendor/Contractor warrants that it is not excluded from participation in any governmental sponsored program, including, without limitation, the Medicare, Medicaid, or Champus programs (http://exclusions.oig.hhs.gov/search.html) and the Federal Procurement and Non-procurement Programs (http://epls.arnet.gov/PrivacyActProvisionsEPLS.html). This purchase order shall be subject to immediate termination in the event that Vendor/Contractor is excluded from participation in any federal healthcare or procurement program. 5.8 Invoices are to be rendered only after the items or services on this contract have been furnished. Invoices must be itemized, all applicable discounts identified, and must reference purchase order number. 5.9 Show Permit Number when billing California Use Tax. If this order includes services which may be reportable for income tax purposes, and if you are an individual proprietor or partnership, please indicate on your invoice your taxpayer reporting number (Social Security number or Employer Identification Number) in accordance with requirements of the Internal Revenue Service, pursuant to Federal Privacy Act of 1974, Section 6011 and 6051 of Subtitle F amended. Social Security number is used to verify your identity. The principle use of the number shall be to report payments to Federal and State governments. This Contract shall be governed by the laws of the State of California. Prices specified include all taxes and shall not be increased by failure of Contractor to have included any applicable tax or as the result of any change in Contractor's tax liability. No variations, deletions, price increases, changes or modifications shall be effective without written approval by the University of California. Indicate order number on all packages, packing slips and invoices. Itemize invoices, showing number of units and unit price. Invoices not on printed billhead must be signed by claimant or agent, showing signer's title. The University of California is not liable for late payment penalties or interest charges imposed by a vendor's invoice, unless the University has agreed thereto in writing. 5.10 Vendor shall provide all applicable rebates, credits, incentives earned, used, or on account. Checks shall be made payable to "The Regents of the University of California" and mailed to the University of California, Davis, One Shields Avenue, Cashier's Office, Davis, California 95616. Vendor shall make reference to department name and purchase order number on all checks. Periodic Statement Requirement: Vendor shall send periodic statements listing all rebates, credits, or incentives earned, used or on account for the University of California, Davis. Statements shall include department name and purchase order number, etc. Statements should be mailed to the University of California, Davis, One Shields Avenue, Purchasing Department, Davis, California 95616-8690, Attention: Director, Materiel Management. 5.11 It is understood and agreed by the University and vendor that in the performance of this agreement, vendor shall be, and act as an independent contractor and not as an agent or employee of the University. It is expressly understood and agreed that this agreement is not intended and shall not be construed to create the relationship of agent, servant, employee, partnership, joint venture or association between University and vendor. Vendor is not an employee of the University and is not entitled to the benefits provided by University to its employees, including but not limited to, group insurance, pension plans, worker's compensation or unemployment insurance. 5.12 Terms and conditions of the attached "HIPPA Business Associate Amendment" shall apply to this order.University Contact: Mary FieldsPhone: 530-747-3868Fax: 530-757-8720Commodity Manager: Nicole LackCampus: Davis
